Paperless Conference System

Paperless Conference System
(A tailored solution for government agencies, enterprises, and large corporations, integrating comprehensive paperless meeting functionalities with eco-friendly compliance.)

Core Features

• Full-process paperless workflow: File distribution, annotation, voting, e-whiteboard, real-time interaction.

• Multi-format support: DOC/PPT/PDF/JPEG/MP3, etc., without format conversion.

• Dual-mode security: Permission controls + encrypted data transmission.

• Smart integration: Syncs with projectors, video conferencing, and building management systems.

1. Pre-Meeting Functions

Modular Setup

• Configurable modules: Attendee management, agenda drafting, voting rules, etc.

Meeting Creation

• Customizable parameters: Theme, chairperson, time/location, with terminal auto-matching.

Presets & Templates

• One-click launch for recurring meetings; supports multiple preset templates.

Attendee Management

• Batch import + granular permissions (chairperson rights, export privileges, etc.).

Agenda & Materials

• Multi-topic support with unrestricted file formats (CAD/PPT/MP3, etc.).

Voting Configuration

• Flexible modes: Anonymous/scored/custom ballots; real-name or secret voting.

2. In-Meeting Functions

Smart Check-In

• Auto-attendance tracking with centralized records.

Document Handling

• Real-time distribution of files (fixed/temporary); retains original formatting.

Interactive Tools

• Annotation: Mark up files (Word/PDF) with auto-save to server.

• E-Whiteboard: Multi-user drawing; syncs to projectors.

• USB Upload: Direct file transfer via terminal USB ports.

Voting & Display

• Instant launch with real-time results projected on screens.

Cross-Device Sync

• Broadcast documents/video/desktop to all terminals; supports async viewing.

Chairperson Controls

• Single/multi-chairperson modes with exclusive rights (e.g., forced sign-in reset).

Services & Alerts

• On-demand requests (beverages/supplies); system-wide or targeted notifications.

3. Post-Meeting Functions

Archiving & Export

• Auto-records: Sign-ins, votes, annotations. Export to local/server storage.

Data Cleanup

• Manual/auto deletion (terminal or server-initiated) for security.

Technical Advantages

• Stability: Redundant backup for 24/7 operation.

• Scalability: Modular design supports 50–500+ terminals.

• Eco-Compliance: Reduces 90%+ paper/printing costs (aligns with carbon-neutral policies).

(System meets GB/T 28181-2016 security standards and integrates with OA/ERP platforms.)

Deployment Scope:

• Government chambers

• Corporate boardrooms

• Emergency command centers

Output Formats:

• Meeting minutes (Word/PDF)

• Vote statistics (Excel)

• Annotated files (Original + markups)